1. Information We Collect

GigMiles collects and stores the following information to provide recordkeeping services:

• Account Information: Email address, name
• Trip Records: Dates, locations (including saved places like home address), mileage, purpose
• Location Data: GPS coordinates, route paths (polylines), and start/end points collected when you opt in to Live Tracking
• Financial Data: Income amounts, expense amounts, vendor names, payment methods
• Receipts: Uploaded receipt images and documents
• Vehicle Information: Vehicle details, odometer readings
• Gear/Equipment: Purchase records for business equipment

2. What We Do NOT Collect

GigMiles does not collect or store:

• Social Security Numbers (SSN) or Tax IDs (EIN/TIN)
• Payment card numbers or bank account information
• Passwords (we use secure authentication providers)
• Background location data (GPS tracking is opt-in only and runs only while you actively start it)

3. How We Protect Your Data

Your privacy is important to us. We implement security measures including:

• Private Receipt Storage: Receipts are stored in private storage and only accessible to your account via secure signed URLs
• Encrypted Sensitive Data: Home addresses and precise location data (including GPS coordinates and route polylines) are encrypted at rest
• Access Controls: Account-based access controls ensure only you can view your data
• No Cross-User Access: Other users cannot access your trips, expenses, or receipts

4. How We Use Your Information

We use your information solely to:

• Provide the GigMiles recordkeeping service
• Calculate mileage deductions and expense totals
• Render tracked routes on a map when you use Live Tracking
• Generate reports and exports for your use
• Maintain and improve the service

We do NOT sell your data to third parties. We do NOT use your data for advertising.

5. Location Tracking

When you opt in to the Live Tracking feature, GigMiles collects real-time GPS location data from your device during a trip. This data is used to calculate trip distance and render your route on a map.

• When Collected: Location data is collected only while Live Tracking is actively running. The app does not track your location in the background or when the feature is not in use.
• What Is Stored: GPS coordinates along your route (as an encoded polyline), start and end coordinates, and the calculated distance. This data is saved as part of the trip record.
• Encryption: Location data is encrypted at rest, consistent with our protection of other sensitive location data such as home addresses.
• No Sharing: Your location data is not shared with third parties. It is used solely to provide the trip tracking feature within your account.
• Deletion: You can delete any trip (and its associated location data) at any time. Deleting your account removes all location data within 30 days.
• Device Permissions: Live Tracking requires location permissions on your device. You can revoke these permissions at any time through your device settings.

6. Data Sharing

We do not share your personal data with third parties except:

• When required by law (e.g., valid legal process)
• With service providers who help us operate the platform (under strict confidentiality agreements)
• With your explicit consent

7. Your Rights

You have the right to:

• Export Your Data: Download complete backups of your records at any time via Settings
• Delete Your Account: Permanently delete your account and all data immediately through Settings → Account → Delete Account. No support contact required.
• Access Your Data: View and edit all your records within the app
• Correct Errors: Update or delete incorrect information
• Revoke Location Access: Disable GPS tracking at any time by revoking location permissions in your device settings or simply not using Live Tracking

8. Data Retention

We retain your data for as long as your account is active. If you delete your account, we will delete your personal data within 30 days, except as required by law or for legitimate business purposes (e.g., resolving disputes).

9. Cookies and Tracking

GigMiles uses essential cookies to maintain your login session and provide core functionality. We do not use third-party advertising or tracking cookies.

10. Children's Privacy

GigMiles is not intended for users under 18 years of age. We do not knowingly collect information from children.

11. Changes to Privacy Policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you and may require you to review and accept the updated policy.

12. Contact Information

For questions about this Privacy Policy or to exercise your rights, please contact us:

Email: dawson@dawsonouellettemusic.com

Support is provided via email. Please allow up to 1–2 business days for a response.